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Privacy Policy for HeartMindHabits.com

Last updated: 12/7/2025

This Privacy Policy explains how RLI Investing Group, LLC, an Oklahoma Limited Liability Company (“Company,” “we,” “us,” or “our”) collects, uses, and shares information about you when you visit or use HeartMindHabits.com and any related content, products, or services (collectively, the “Site”).

By accessing or using the Site, you agree to this Privacy Policy. If you do not agree, please do not use the Site.

1. Who We Are

HeartMindHabits.com is owned and operated by:

RLI Investing Group, LLC
An Oklahoma Limited Liability Company
Mailing Address: 902 Arlington Ctr #214, Ada, OK 74820
Email: support@heartmindhabits.com

We are responsible for handling your personal information as described in this Policy.

2. Information We Collect

We may collect the following types of information:

2.1 Information You Provide to Us

You may provide information directly to us when you:

  • Subscribe to newsletters or email updates

  • Register for an account, course, or program

  • Purchase products or services

  • Complete forms, surveys, or quizzes

  • Contact us via email or the Site’s contact forms

  • Comment on blog posts or other content (if enabled)

The information you provide can include:

  • Name

  • Email address

  • Mailing address

  • Billing address and limited payment-related info (payment processing is handled by third-party processors; we do not store full credit card numbers)

  • Account login details (such as username, and in some cases hashed password)

  • Any other information you choose to share (e.g., responses to prompts, feedback, support messages)

2.2 Information Collected Automatically

When you use the Site, we may automatically collect certain information about your device and usage, such as:

  • IP address

  • Browser type and version

  • Device type and operating system

  • Referring and exit pages

  • Pages viewed, links clicked, and other usage data

  • Date and time of access

This information is typically collected via cookies, pixels, and similar technologies (see “Cookies and Tracking Technologies” below).

2.3 Information from Third Parties

We may receive information about you from third parties, for example:

  • Payment processors (e.g., confirmation of payment status)

  • Email service providers / newsletter platforms

  • Analytics and advertising partners

  • Plugin or integration services you connect with our Site

The data we receive depends on the policies and settings of those third parties.

3. How We Use Your Information

We may use the information we collect for purposes including:

  1. Providing and Maintaining the Site

    • Operating the Site, products, and services

    • Creating and managing user accounts

    • Fulfilling purchases and course access

  2. Communicating With You

    • Responding to inquiries and support requests

    • Sending administrative messages (e.g., account notices, transactional emails)

    • Sending newsletters, updates, marketing messages, or promotional offers (you can opt out at any time)

  3. Improving Our Offerings

    • Analyzing how the Site is used

    • Developing new content, products, courses, and tools

    • Personalizing your experience (e.g., recommended content)

  4. Security and Fraud Prevention

    • Protecting the integrity and security of the Site

    • Detecting and preventing misuse, fraud, or other unauthorized activities

  5. Legal and Compliance

    • Complying with applicable laws and regulations

    • Responding to lawful requests from public authorities

    • Enforcing our terms, policies, and agreements

4. Legal Bases for Processing (If You Are in the EEA/UK)

If you are located in the European Economic Area (EEA) or the United Kingdom (UK), we process your personal data under one or more of the following legal bases:

  • Your consent (e.g., when you opt in to receive marketing emails)

  • Performance of a contract (e.g., when we provide access to a paid course you purchased)

  • Compliance with legal obligations

  • Our legitimate interests, such as improving the Site, communicating with you about relevant content, and protecting our services

5. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

5.1 Service Providers and Vendors

We may share information with trusted third parties who help us operate the Site and deliver services, such as:

  • Web hosting providers

  • Email marketing or newsletter services

  • Payment processors

  • Analytics providers

  • Customer support tools

  • WordPress plugins and integrations necessary for site functionality

These service providers are authorized to use your information only as needed to provide services to us.

5.2 Business Transfers

If we are involved in a merger, acquisition, restructuring, or sale of some or all of our assets, your information may be transferred as part of that transaction, subject to applicable law.

5.3 Legal Requirements

We may disclose information if required to do so by law or in the good faith belief that such action is necessary to:

  • Comply with a legal obligation or request

  • Protect and defend our rights or property

  • Prevent or investigate possible wrongdoing

  • Protect the personal safety of users of the Site or the public

5.4 With Your Consent

We may share your information for any other purpose disclosed to you when you provide it, if you consent or request that we do so.

6. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar technologies to:

  • Remember your preferences and settings

  • Keep you logged in (for registered users)

  • Analyze how the Site is used

  • Improve performance and user experience

  • Support marketing or analytics

You can usually control cookies through your browser settings, and some browsers allow you to block cookies entirely. Note that disabling cookies may affect the functionality of some parts of the Site.

7. Email Communications and Marketing

If you subscribe to our newsletter or other email updates, we may send you:

  • Educational content

  • Announcements about new posts, courses, or tools

  • Promotions, offers, or updates related to Heart Mind Habits or associated brands

You can opt out of marketing emails at any time by:

We may still send you non-marketing emails, such as receipts, account notifications, or important service-related messages.

8. Data Retention

We retain personal information for as long as reasonably necessary to:

  • Provide the Site and services

  • Fulfill the purposes described in this Policy

  • Comply with legal obligations

  • Resolve disputes

  • Enforce our agreements

The specific retention period can vary based on the type of data and our legal or operational needs.

9. Data Security

We use reasonable technical and organizational measures to help protect your personal information from unauthorized access, loss, misuse, or disclosure.

However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

10. Children’s Privacy

The Site is not intended for children under the age of 13, and we do not knowingly collect personal information from children under 13.

If you are a parent or guardian and believe that your child has provided personal information to us, please contact us at support@heartmindhabits.com so we can take appropriate action.

11. International Transfers

We operate from the United States. If you are accessing the Site from outside the U.S., your information may be transferred to, stored, and processed in the United States or other countries where our service providers are located.

By using the Site, you understand that your information may be transferred to countries that may have data protection rules different from those of your country.

12. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, such as:

  • The right to access the personal information we hold about you

  • The right to request correction of inaccurate or incomplete information

  • The right to request deletion of your information (subject to certain legal exceptions)

  • The right to object to or restrict certain processing

  • The right to withdraw consent where processing is based on consent

  • The right to data portability (in some circumstances)

To exercise any of these rights, please contact us at support@heartmindhabits.com. We may need to verify your identity before responding to your request.

13. Third-Party Links and Services

The Site may contain links to third-party websites, products, or services that are not owned or controlled by us.

We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review their privacy policies before providing any personal information.

14. Do Not Track (DNT) Signals

Some browsers offer a “Do Not Track” feature. There is currently no universally accepted standard for responding to DNT signals, and we do not guarantee that we respond to all such signals. However, you can manage tracking-related choices via your browser and cookie settings.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page.

Significant changes may be communicated by additional means (such as a notice on the Site or via email). Your continued use of the Site after any changes become effective constitutes your acceptance of the revised Policy.

16. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, you can contact us at:

Soul Systems, LLC
902 Arlington Ctr #214
Ada, OK 74820
Email: support@heartmindhabits.com